Electronic Pay Statements

[FIynn]

Which states require we, as an employer, obtain written consent to provide each employee with the ability to view his or her remuneration statement(pay statement) electronically? Is an electronic signature sufficient?

[jen63]

The states all have different rules. ...some have no rules on this question.

These say in writing consent by employee:

Arizona, Hawaii(says may be done electronically), Oregon, Wyoming, These say employee must have written statement if requested:

California, Delaware, HI(if print access is not available), Kansas, Maine(for terminated employees),Michigan(without access to printer),  Mississippi(If no access to printer), Minnesota, North Dakota, Virginia, Washington state(if no print access), West Virginia.

These say that access to print statement must be provided to employee:

Alaska, California, Colorado, Connecticut, Delaware, District of Columbia(DC), Hawaii, Illinois, Indiana, Iowa, Kentucky, Maine, Maryland, Massachusetts, Minnesota, Montana, New Hampshire, New Jersey must have access 24 hours a day 7 days a week to print statement, New Mexico, New York, North Caorlina, North Dakota, Oregon, Rhode Island, South Carolina, Utah, Vermont, Washinton, Wisconsin.

Shirley